Human Resources Departments have Unique Document Management Needs
Document management needs in an HR office are unlike the uses of other departments and require a unique enterprise content management platform. Audit and compliance needs are of paramount significance, making file integrity and security a critical component of employee file management. Customized HR solutions by The Priton Group use FileBound, providing full-system integration into existing HRMS platforms for seamless and secure document conversion.
Our industry resources and staff expertise allow for customized employee file management solutions at an incredibly reasonable cost. As an additional service, our hosted document management server provides secure, off-site document storage of personnel files. The server allows you to set up administrative rights and limit access to files, while eliminating the need for document storage and in house resource management.
We offer workflow automation, e-forms and system integration into most HRMS platforms to create a completely customized EDMS application for your department. Our employee file management conversion services assist with document capture and scanning for digitizing existing personnel files. We also provide boxed document storage for separated employee files.
“We really wanted a system that would help us cut down on paper—and become more efficient in the process.”
- Kristin Woodard, District Accounting Analyst/Accounts Payable Specialist
Applications
for Employment
The hiring process begins with an Application for Employment. This can be a paper application, online form, or PDF file. A digital version of the application along with the meta data (applicants data filled into the application) are saved to FileBound. This information will be used to fill in fields during the onboarding process and begin the digital employee personnel file.
New Hire
Onboarding
FileBound’s workflow sends a congratulatory email welcoming the new hire. A checklist of forms that need to be completed is included in the email. Personnel information in the onboarding forms is filled in from information gathered from the application, eliminating the new hire from having to fill in redundant personal information from form to form. The welcome letter and forms are customized to the hiring position.