Automating New Hiring Onboarding
A single Location for All of Your Employee Information
From the initial application, to completing termination documentation, and everything in between, our HR solution encompasses all your employee documents. Our solutions integrate with nearly any system providing a complementary expansion of your HRMS.
Utilizing data extracted from the application, we prepopulate data in the new hire onboarding forms and make them accessible through email. Our system monitors the completion of the electronic forms and provides a “nudge” to the candidate if forms are not submitted in a timely basis. Once forms are submitted, we validate that they are all received and completed. The completed forms end up stored securely in the FileBound system, while new employee data is shared with your HRSM eliminating the need to manually enter the data.
After your HR team validates the documents, the workflow notifies additional departments such as Payroll, Benefits, and IT. The system provides the information these groups need to complete their tasks related to the new hire.
The FileBound system allows appropriate individuals access to personnel files in a secure manner. Security is managed down to the document level. This allows approved individuals to access personnel documents approved for their use within the organization.
Nothing lasts forever, and eventually the employee will separate from the organization. FileBound handles all of the offboarding documents. The system includes Records Management to monitor the life of all documents within the personnel file and delete them at the appropriate time based on your records management rules.
Want to learn more on how to organize your new hire information?
Contact sales@pritongroup.com or call 608-279-4088.
Digital Application Process
Our solution provides a digital application to be used in the hiring process. Forms are sent by the system to the new hire, monitored for completion, and automatically saved to the employee file. Already use a digital application? No problem, we can import nearly all applications and their meta data into FileBound to kick off the onboarding process.
Automated Digital Employee Files
Using electronic forms and fillable PDFs, our system manages the completion of the onboarding process and any other forms acquired through the term of employment. Digital documents are organized and secured within the FileBound document management system. Using a logical hierarchy for organizing employee documents, FileBound is intuitive to use, secure, and accessible to users who have access rights to the system. The Records Management Module oversees the lifecycle of every document ensuring your legal rights to retaining and storing personnel files.
Integration for
HRMS
FileBound provides multiple options for integrating with your HRMS. From basic file sharing to Application Programming Interface (APIs), our integration meets your requirements and works within your budget. Seamless integration allows for data to be shared across multiple platforms, eliminating the need to manually enter data. This saves time and money while eliminating data entry errors.
Request more information about customized solutions from The Priton Group
We are platform agnostic and have the expertise to evaluate any document management software or process. Contact us and we will share with you how we have worked with other organizations to provide custom enterprise content management solutions.