• Jack Arnston

What's On Your Wishlist?


It’s that time of the year again. Black Friday, Cyber Monday, junk mail filling your inbox. It is also that time to begin to plan for 2017 and consider what might be on your wish list for the upcoming year. In our world, we dream of capture software, process driven workflow, production level scanners and more gained efficiencies than you can imagine.

Okay, I admit this might seem a little geeky. But what does your wish list look like for your department or company? Are you dreaming of the day when you can automate your AP processes to gain better control, create efficiencies and save money? Are you losing sleep over compliance issues with your personnel files or other sensitive documents? Are you thinking of purchasing more file cabinets to store your paper and wondering where you will put them? Or worse, are you boxing up more paper files to send to off-site storage? Are you secretly jealous of your counterparts because they use document management and workflow solutions but you do not know where to begin?

Well, now is the time to build your wish list and begin planning. I always find this time of year exciting and full of energy. In addition to the anticipation (and anxiety) of the holidays, it gives us an opportunity to reflect on the previous eleven months and prepare for a fresh start in January. Whether the year has been good or bad, we always anticipate a better next year. Starting the year with a clean slate, fresh ideas and a new budget gives us reason to feel hopeful and optimistic.

So, how can you make your office more efficient, save time, relieve employee stress and save money all at the same time? Consider moving away from paper and automating your processes. Today’s Document Management solutions provide all of the looks that you need to accomplish this. Even better, the technology has become more affordable making this move easier than ever. So what should you wish list look like? Here are some suggestions.

  • A Good Business Partner - Find a business partner that you feel comfortable working with, who can help you plan your requirements and deploy a solution.

  • Capture Software – Good capture software makes the process of scanning paper and processing electronic images into your system easy and quick.

  • Document Management Software – You will use this to index, store and retrieve your digital images.

  • Workflow – This is the heart of your process improvement and where you will realize your improve efficiencies and cost savings.

  • Integration into Your Existing Software – You will want a solution that can share information back and forth with your line of business applications.

  • Reliable Support – A solution partner that will be there for you to answer questions and assist you when necessary.

Now that your wish list is complete it’s time to find your business partner. Check with colleagues, associations and of course Google. Although not a hard requirement, consider a local company to partner with. Deploying an Enterprise Content Management solution will take time and it is always nice to have a partner that come on-site when necessary.   More importantly, however, is to find a long-term partner that you can trust will look out for your best interests.

So, go ahead, take the plunge. In the long run, you will be happy that you did and will wonder why you have not done it sooner. 2017 should be your year!

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